Asset Register
The core inventory: create, edit and archive assets, track status, and assign to locations and departments — linked to models, categories, collections and suppliers.
Purpose-built for schools
Asset management made simple for schools.
EduAsset gives schools and educational institutions a smarter way to track, manage and report on every asset — from laptops to keys to furniture.
- 100%
- Multi-tenant
- 20+
- Modules
- AU
- Data hosted
Designed for
- Primary Schools
- Secondary Schools
- TAFE & Colleges
- Education Departments
- Independent Schools
Platform features
Everything your school needs to manage assets efficiently
A complete platform covering every aspect of school asset management — purpose-built, not adapted from generic tools.
Loaned Assets
Know who has what. Track loans, due dates and returns with signable borrowing agreements, agreement templates and full loan history.
Key Register
Physical key inventory, key types and assignment tracking with its own signable key agreement flow. An add-on module, enabled per institution.
Helpdesk
Support ticketing built in, plus a public portal so staff and students can submit and track tickets without logging in. Add-on module.
Budget & Leases
Budget plans with dedicated budget-role permissions, plus lease tracking for leased rather than owned assets. Add-on modules.
Lifecycle Planning
Plan replacements and retirements before assets fall out of support — proactive lifecycle management rather than reactive spend. Add-on module.
Full module suite
One platform, every module
EduAsset covers the full scope of school asset management — not just a database, but a complete operational tool.
Dashboard
At-a-glance stats and alerts across your whole asset base the moment you sign in.
Locations, Departments & Collections
Organise assets by physical location, org unit, and grouped collections such as class sets or kits.
Models, Categories & Suppliers
A catalogue of asset models and manufacturers, classification taxonomy, and vendor records for procurement.
Agreements
Loan and key agreement templates plus a record of every signed agreement.
Archived Assets
Decommissioned and retired assets kept out of active inventory but never lost.
Users & Permissions
Admin-only user management with roles, granular permissions and enable/disable control.
Reports
Cross-module reporting and exports covering assets, loans, keys, budgets and more.
Import
Bulk data import, including asset CSV import with field mapping, to get you started fast.
Audit Log
A record of admin and user actions with timestamp, user and detail for full accountability.
Backup
Data backup and export tooling for compliance, handover and peace of mind.
Settings & What's New
Institution-level branding, features and integrations, plus an in-app changelog for admins.
Profiles & Notifications
Self-service profile and password management with automated email notifications for loans, returns and overdue items.
Getting started
Up and running in four simple steps
From registration to full deployment — EduAsset is designed to be adopted quickly with minimal IT involvement.
- 1
Request Access
Submit your institution details and choose a plan. Our team reviews and approves within one business day.
- 2
Set Up Institution
Configure departments, locations, buildings and user roles. Import existing asset data via CSV if needed.
- 3
Invite Your Team
Add staff and set permissions per feature and department. Users receive email invitations to activate accounts.
- 4
Manage Everything
Track assets, manage loans, plan budgets and generate reports — all from a single, unified dashboard.
Security & compliance
Built for Australian education
EduAsset is designed to help institutions meet data governance obligations under the Privacy Act 1988, the Australian Privacy Principles, and state-level education department requirements.
- Data hosted in Australia
- bcrypt password hashing
- Role-based access control
- Full audit logging
- JWT authentication
- Rate-limited API
- Per-institution data isolation
Data Governance
Multi-tenant isolation
Each institution's data is completely separated. No cross-institution data access is possible.
Sovereign data storage
All data resides on Australian servers. No data is processed or stored offshore.
Informed consent
Users explicitly accept the privacy policy at first login. Acceptance is recorded server-side.
Get started today
Request access for your institution
Fill in your details and we'll review your application within one business day. No credit card required to get started.
- No credit card required to register
- Reviewed within one business day
- Full platform access during trial
- Australian support team
- Data migration assistance available
Institution Registration
Submit your interest and we'll be in touch.
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